Groups & Events (Inc Sports Fixtures, School Trips & More)

Learn more about creating groups, events and managing them within SchoolsBuddy.
16 articles

Understanding and Choosing Communication Preferences

When creating an event you are able to specify different communication preferences. These dictate how a parent and / or pupil receive and reply to event notifications and invitations. In the Organising tab, when adding a new event you will see the following options (some may not appear depending...

Creating a Group

Creating a Group with SchoolsBuddy Groups within SchoolsBuddy are an essential part of the SchoolsBuddy software. Groups within SchoolsBuddy can be created in two different locations:- Reception/Registers tab | Groups tab Activities & Clubs Admin (maybe labelled differently du...

Creating Events School Trips / Sporting Fixtures for a Group/Sports Team with Parent Consent

Creating Events Schools Trips / Sporting Fixtures for a Group/Sports Team with Parent Consent Events can be created in two ways in SchoolsBuddy. For help creating Sporting Fixtures please click here. From the 'My Organising' tab. These events allow for consent requests to be sent to the pupil/paren...

Editing, Deleting or Cancelling an event

Editing, Deleting or Cancelling an event in SchoolsBuddy 1. Click the 'Reception/Registers' tab. 2. The 'Registers/Events' tab will be selected by default. 3. Use the filters to find the event or the series of events you wish to edit, cancel or delete. The drop-down bars can b...

Adding additional Staff to a Group

Adding additional Staff to a Group in SchoolsBuddy 1. Click the 'Reception/Registers' tab. 2. Click the 'Groups' tab. 3. Use the filters to find the correct group. If you are searching for a group that you are not the organising, you must unclick the 'My Groups' toggle box. ...

Adding additional Pupils to a Group

Adding additional Pupils to a Group in SchoolsBuddy 1. Click the 'Reception/Registers' tab. 2. Click the 'Groups' tab. 3. Use the filters to find the correct group. If you are searching for a group that you are not the organising, you must unclick the 'My Groups' toggle box. ...

Guardians tab

Guardians tab in SchoolsBuddy The ‘Guardians’ tab within SchoolsBuddy is a great tab for accessing, printing and exporting Parental information from certain groups. To access the guardian's tab:- 1. Click the 'Reception/Registers' tab. 2. Click the 'Groups' tab. 3. Use th...

Medical Tab

Medical Tab in SchoolsBuddy The ‘Medical’ tab within SchoolsBuddy is a great tab for accessing, printing and exporting medical information from certain groups. This medical information is either extracted from your School's MIS or manually entered into SchoolsBuddy. To access the 'Medical' tab:- ...

School Trips - choosing the right setup

When creating a School Trip event it is important to use the right setup for your requirements. Follow the below flowchart to decide the correct setup you need, and then follow the links at the bottom of the page to take you to the relevant guide. Use the Organising tab - click t...

Selling Merchandise / T-shirts in ClubsBuddy

How to set up a Container to sell MerchandiseThis is an example of selling T-shirts but can be used to sell anything. Step 1 Log into ClubsBuddy and click your ‘Bookings Admin’ Tab Step 2 Click the ‘Add’ button on the top right of the screen Step 3 Fill out the title of the Container – we recommend calli...

Selling Merchandise / T-shirts in SchoolsBuddy

This is an example of selling T-shirts but can be used to sell anything. Step 1 Log into SchoolsBuddy and click your 'Activities & Clubs' Tab (This may be labelled differently in your school) Click the 'Instant Book & Pay' tab or the 'Merchandise' tab (if this is not an option, please contact Schools...

What a parent sees when they are asked to give consent/ availability

When you create an event that requires parents to give consent or confirm availability they will receive an email notification asking them to log in to SchoolsBuddy. After they log in they will see an 'Invitations' section on their dashboard where they can click 'More Information'. Parents can see fu...

How to set up a Container to sell Tickets

This article will help you to set up a Container to sell Tickets for events such as a Christmas Concert, etc. Step 1 Log into SchoolsBuddy and click your ‘Activities & Clubs’ Tab. Step 2 Click the ‘Add’ button on the top right of the screen. Step 3 Fill out the title of the Container – we recommend calli...

'What's Next' Feature Explained

'What's Next' Feature Explained Introduced Q1 2020 What is it? The ‘What’s Next’ feature is a tab shown within a Group which displays the group members’ event timetable.To view this, go to the main Reception tab (1), then to the Groups tab (2) and search for your required Group (3).Once the Group is c...

How to create a Yes/No survey

1. Click on Organising2. Click Add Event3. Choose 'ECA' (this may be labelled differently for your school)4. Check the 'Send Availability/Consent Requests with manual selection' box5. Check the 'Parental Consent Required' box6. Enter your question in the 'Consent Message' box explaining what to do f...

Overseas Trips / Week without Walls

Here's how to set up an Overseas trip, by combining the benefits of our instant book and preference features. If you need a way to manage who is eligible to book an activity, for instance by who has paid a deposit for an activity, a great way to do this is to use the Pre-Requisites feature of Schoo...