Adding Students to an existing group the reception tab.

To creating events and registers for groups/activities that were 'On-Hold' you need to first change the group status (within the container) to Active.

Please note: Any students you have already allocated/assigned to the group will automatically appear in the attendance registers for these activities. IMPORTANT: When creating the events make sure 'Auto-Notify' communication preferences is selected. 


1. Click the 'Home' tab. 



2. Following this, click the 'My Organising' tab. 

 

3. Click the 'Add Event' tab. 



4. Select 'After School Club' from the event list (this may be labelled differently due to your School's preferences)


5. Fill in the following information as follows:- 
  • Communication Preferences: Auto Notify 
  • Event: After School Club (this will be selected by default)
  • Who is invited: Group 
  • For Who: Select the new group which was created
  • Title: After School Club (this may be labelled differently due to your School's preferences)



When and Where
  • From: When the event starts (date & time) 
  • To: When the event ends (date time) PLEASE NOTE: This must be a singular session, the event repeats this is filled in later. 
  • Venue: Home 
  • Where: either select the location from the drop-down bar or create a location. 
  • Meeting at: fill in the location and meeting time. 
  • Vital Information: fill in any vital information surrounding the event. 


Repeats 
  • Repeats: this will be every week
  • End date: the last date of the event
  • Organiser: select the organiser from the drop down bar
When the correct details have been entered, click the green 'Save' tab. 



6. Now the events have been created you must add pupils to the group. 

 

Adding Students to the Group (activity) 

Students added to this group will be automatically added to all the future 'auto-notify' event registers.
 

1. Click the 'Reception/Registers' tab. 



2. Click the 'Groups' tab. 



3. Use the filters to find the new group. If you are searching for a group that you are not the organising, you must unclick the 'My Groups' toggle box.



4. When the correct group has been found, select it and on the right side of the screen, the group will appear. 



5. Click 'Pupils' tab. 



6. You can either add one pupil or multiple, click either the blue 'Add' or 'Add' multiple tab. 



7. To add the pupil, click the green '+' symbol. When selected, they will appear under the 'Selected' column. You can also remove staff members by clicking the red trash icon. 

8. When the correct pupils have been selected, click the green 'Save' tab. 



9. The pupils have now been added to the group (activity) and the events that were previously created. 


10. From there, you are able to take registers and record the attendance of the desired events.