CCA / Activities / After School Clubs

Learn more about creating activities and after school club sign ups in SchoolsBuddy
24 articles

Preference Based Container Overview

Preference Based Containers in SchoolsBuddy In SchoolsBuddy we refer to 'containers' when talking about activities and clubs.  A 'container' is just a wrapper that holds all activities together in one place.  In the screenshot below there are four...

Creating a preference based After School Activity Sign-Up Container

Creating a preference based- After School Activity Sign Up in SchoolsBuddyIf this is the first time creating a preference based sign up, we advise you arrange training on this module. Please email help@schoolsbuddy.com to arrange a preference base...

Manually making Pupils preference selections

Manually making Pupils preference selections in SchoolsBuddy As a Sign-up and join request admin you have the ability to manually make pupil preference selections within a preference based sign up container. To do this:-  1. Click the 'A...

The Allocation Process (VIDEO)

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The Auto-Allocation Process

The Auto-Allocation Process in SchoolsBuddyOnce the activities sign up has closed you must now make allocations, this either can be done manually or using the auto allocate. This article will explain what the auto-allocation process is and how to ...

The Pupil Allocation Overview tab / The Student Allocation Overview tab

The Pupil Allocation Overview tab / The Student Allocation Overview tabOnce the auto-allocation process has been completed, the pupil allocation overview tab will give you an in-depth overview of the pupil allocations that have been made during th...

Manually Allocating Students

Manually Allocating Pupils in SchoolsBuddy In a preference based sign-up container, you have the option of manually allocating pupils. This can either be done after an auto-allocate or you can manually allocate the entire sign up. To manually a...

Generating Preference Based Sign Up Events

Generating Preference Based Sign Up Events in SchoolsBuddy Once you are happy with the allocations made within your sign up, you must generate the events for each group/activity. To do this:- 1. Select the 'Generate Events' tab.  ...

Post Allocation Join Requests

Post Allocation Join Requests within SchoolsBuddy Within the CCA/Activites module of SchoolsBuddy you have the ability to create a preference based activities sign-up, another feature of this module is having post allocation join requests. I...

Adding Groups (Activities) to an Active Container

Adding Groups to an Active Container in SchoolsBuddy If you wish to add a group (activity) to Container that is already active, allocations have been made and events have been generated, it will consist of three steps:- Adding the Group (ac...

Archiving Preference Based Sign-Up Containers

Archiving Preference Based Sign-Up Containers in SchoolsBuddy As a Sign-up and join request admin in SchoolsBuddy you have access to the 'Activities Signup Admin' tab (this may be labelled differently due to your School's preferences). In this ...

Activities (CCA/ECA/ASA) Container FAQ's

What is a Container within an Activities Sign up in SchoolsBuddy? When creating an activities sign up within SchoolsBuddy you must first create a Container. However, what is a Container? A Container within SchoolsBuddy is where you create ...

Groups/Activities with no or not enough requests- ON HOLD or COMPLETE?

After you have completed your allocations occasionally there will be one or two groups that fail to meet the required minimum number of students to run the activity. However, due to several reasons (activity was added late into the signup,...

Adding Students to an existing Group via the reception tab.

Adding Students to an existing Group (activity)Students added to this group will be automatically added to all the future 'auto-notify' event registers.  1. Click the 'Reception' tab. 2. Click the 'Groups' tab. 3. Use the filters to find the new ...

Linked Events - Creating After school club type container groups/activities that run on multiple days in a week

Linked Events - Creating After school club type container groups/activities that run on multiple days in a week Linked events enable you to setup groups/activities that run on multiple days of the week AND that the attendees are the same f...

Copying groups from previous containers

*Please note that when copying, if you have used the 'Add another event linked to this one' option, those linked will not copy.* ​​​​​​To copy a group from a previous container, select the blue ‘Copy’ tab, this is highlighted by the red box in t...

Make a Preference Group/Activity compulsory or only for certain students/pupils

Make a Preference Group/Activity compulsory or pre-select certain students/pupilsWhen creating Groups for a Preference based sign up, if any activities are compulsory or pre-selected for certain students this can be done before sign up is opened. ...

Pre-Selecting (with or without Allocation) Students For Clubs & Activities Prior To Signup Starting

You may want to pre-select students Students in certain activities prior to signups opening.  This is particularly useful if, for example, you are running a sports squad and you want to be able to select your squad prior to signups opening, thus p...

Creating events and attendance lists (registers) mid term for groups that are new or were onhold

Where an activity was either added subsequently, or marked as on hold at the time of generating events you can add events later. You will need to add events using the add events within the Container. 1. Go to the relevant sign up contain...

Adding Students to an existing group via the container (ADMIN ONLY) AFTER allocation.

Once you have allocated students and generated events you will then be able to 'manage students'. Go to the container and find the relevant activity: Click Manage students. Use the filters to find the right grades, genders etc a...

Archiving a live group / Removing a duplicate group

Groups cannot be deleted but they can be archived to hide them from view.  Admin users will still be able to see archived groups so that they can refer back to these if they need to, or copy them to create next term's groups.   1. Go to ‘A...

Controlling availability of Activities/ Limiting pupils from seeing activities

In a preference based sign up you can control who sees activities by using the Available/ Unavailable to filters unique to each activity.Example Scenario: The Golf activity was open to all in Yrs 9-12 last term, but it was oversubscribed.  This te...

Using Prerequisites for Activities in your CCA Programme

 Most of the time you can define who can see and sign up for an activity using the Available to and Unavailable to filters.  However, there may be a scenario where you would like an activity to be selected by a subset of two different groups. In t...

Recommending activities to students

Recommending activities to studentsIf teachers would like to make recommendations to some students to participate in an activity, but not force the student to participate they can make pre-selections for parents/students to see before opening the ...