Preference Based Containers in SchoolsBuddy In SchoolsBuddy we refer to 'containers' when talking about activities and clubs. A 'container' is just a wrapper that holds all activities together in one place. In the screenshot below there are four containers. Containers will usually have within the...
Creating a preference based- After School Activity Sign Up in SchoolsBuddy If this is the first time creating a preference based sign up, we advise you arrange training on this module. Please email help@schoolsbuddy.com to arrange a preference based container training session. When creating a prefere...
Manually making Pupils preference selections in SchoolsBuddy As a Sign-up and join request admin you have the ability to manually make pupil preference selections within a preference based sign up container. To do this:- 1. Click the 'Activities Sign up Admin' tab (this may be labelled diff...
The Auto-Allocation Process in SchoolsBuddy Once the activities sign up has closed you must now make allocations, this either can be done manually or using the auto allocate. This article will explain what the auto-allocation process is and how to do it in SchoolsBuddy. 1. Click the 'Activities Sign ...
The Pupil Allocation Overview tab / The Student Allocation Overview tab Once the auto-allocation process has been completed, the pupil allocation overview tab will give you an in-depth overview of the pupil allocations that have been made during the auto-allocate process. When selected, a list of th...
Manually Allocating Pupils in SchoolsBuddy In a preference based sign-up container, you have the option of manually allocating pupils. This can either be done after an auto-allocate or you can manually allocate the entire sign up. To manually allocate pupils:- 1. Click the 'Groups' tab in the...
Generating Preference Based Sign Up Events in SchoolsBuddy Once you are happy with the allocations made within your sign up, you must generate the events for each group/activity. To do this:- 1. Select the 'Generate Events' tab. 2. If any groups/activities have not met the specific c...
Post Allocation Join Requests within SchoolsBuddy Within the CCA/Activites module of SchoolsBuddy you have the ability to create a preference based activities sign-up, another feature of this module is having post allocation join requests. If this option is selected, clubs/activities that have...
Adding Groups to an Active Container in SchoolsBuddy If you wish to add a group (activity) to Container that is already active, allocations have been made and events have been generated, it will consist of three steps:- Adding the Group (activity) to the Container Creating the events for t...
Archiving Preference Based Sign-Up Containers in SchoolsBuddy As a Sign-up and join request admin in SchoolsBuddy you have access to the 'Activities Signup Admin' tab (this may be labelled differently due to your School's preferences). In this tab all your School's Containers created will be list...
What is a Container within an Activities Sign up in SchoolsBuddy? When creating an activities sign up within SchoolsBuddy you must first create a Container. However, what is a Container? A Container within SchoolsBuddy is where you create your activities/groups that will be in your Schools a...
After you have completed your allocations occasionally there will be one or two groups that fail to meet the required minimum number of students to run the activity. However, due to several reasons (activity was added late into the signup, parents missed it because it was not available to th...
Adding Students to an existing Group (activity)Students added to this group will be automatically added to all the future 'auto-notify' event registers. 1. Click the 'Reception' tab. 2. Click the 'Groups' tab. 3. Use the filters to find the new group. If you are searching for a group that you are no...
Linked Events - Creating After school club type container groups/activities that run on multiple days in a week Linked events enable you to setup groups/activities that run on multiple days of the week AND that the attendees are the same for all occurrences. This is a simple feature now b...
*Please note that when copying, if you have used the 'Add another event linked to this one' option, those linked will not copy.* To copy a group from a previous container, select the blue ‘Copy’ tab, this is highlighted by the red box in the image below. Following this, select the Container f...
Make a Preference Group/Activity compulsory or pre-select certain students/pupils When creating Groups for a Preference based sign up, if any activities are compulsory or pre-selected for certain students this can be done before sign up is opened. 1. In the Groups/Clubs tab make/edit a group. Make th...
You may want to pre-select students Students in certain activities prior to signups opening. This is particularly useful if, for example, you are running a sports squad and you want to be able to select your squad prior to signups opening, thus preventing your squad booking onto other activities th...
Where an activity was either added subsequently, or marked as on hold at the time of generating events you can add events later. You will need to add events using the add events within the Container. 1. Go to the relevant sign up container 2. From the groups tab, Either add a new group from...
Once you have allocated students and generated events you will then be able to 'manage students'. Go to the container and find the relevant activity: Click Manage students. Use the filters to find the right grades, genders etc and then click the green + arrow to add the students. Then cl...
Groups cannot be deleted but they can be archived to hide them from view. Admin users will still be able to see archived groups so that they can refer back to these if they need to, or copy them to create next term's groups. 1. Go to ‘Activities & Clubs Admin’ (This tab may be named differe...
In a preference based sign up you can control who sees activities by using the Available/ Unavailable to filters unique to each activity.Example Scenario: The Golf activity was open to all in Yrs 9-12 last term, but it was oversubscribed. This term it will be available to all in Yrs 9-12 again but ...
Most of the time you can define who can see and sign up for an activity using the Available to and Unavailable to filters. However, there may be a scenario where you would like an activity to be selected by a subset of two different groups. In this case you can use the prerequisites filter in comb...
Recommending activities to studentsIf teachers would like to make recommendations to some students to participate in an activity, but not force the student to participate they can make pre-selections for parents/students to see before opening the sign up, but leave them free to change the options.Fi...