Creating a Parents Evening / Parent Conference

Creating a Parents Evening / Parent Conference in SchoolsBuddy



1. Click the 'Activities, Clubs & Bookings Admin' tab (this may be labelled differently due to your School's preferences) 



2. Click the blue 'Add' tab to create a new container. 


 

3. Fill in the correct details surrounding the Parent's Evening. 

  • Sign Up Title: name of the Parents Evening / Parent Conference 
  • Description: description of the Parents Evening / Parent Conference
  • Who can book: type in who can book the Parent Evening / Parent Conference Time Slot 
  • Cost Description: N/A
  • Contact Details: type in the details of the event organiser
  • Display Location: select a location for the event if applicable
  • Sign Up Type: Parents Evening / Parent Conferences


4. When the Sign-up type has been selected, more details of the container will appear on the screen. Fill in the correct details surrounding the Parents Evening / Parent Conference. 
 
  • Allow booking cancellation: If you wish to allow cancellations of time slots, click the toggle box
  • Maximum Bookable events per group: this will predominately will be 1 booking per pupil
  • Activities start date: start date of the Parents Evening / Parent Conference
  • Activities end date: end date of the Parents Evening / Parent Conference
  • Activity default start time: start time 
  • Activity default end time: end time
  • Responsibility for confirmation: depends on your School's preferences
  • Sign up opens: date when sign up opens
  • Sign up closes: date when sign up closes
  • Terms & Conditions: You can enter any terms & Conditions surrounding the event
When the correct details have been entered, select the green 'Save' tab. 


5. When selected, the container will be created and you will be taken to the container home screen which will look like the image shown below. From there you must create a groups for the Parents Evening / Parent Conference. 



6. To create an individual group either click the blue 'Add' tab or to create all groups at the same time click the blue 'Bulk Add' tab. 



7. If you have selected the 'Bulk Add' option you then have the option to generate groups from 'Registration Groups' or 'Subject Classes.' Select the desired option. 



8. Select the Reg Groups or Subject Classes you wish to create Groups for by clicking the toggle box next to the name of the group. 



9.If you wish to see what pupils are in the 'Reg Group' or the Subject Class, click the green (i) logo located next to the name. 

10. When the correct groups have been selected, click the 'Generate Groups' tab located at the bottom of the page. 


12. A list of the newly created groups will be listed on the right-hand side of the screen. You have the option to delete some of the groups created. 


13. When the correct groups have been created, select the 'Done' tab located at the bottom of the screen. 



14. When selected, the newly created groups will be listed in the group's tab within the container. An example of this is shown in the image below.  



15. Now the groups have been created, events for those groups must be created. 

16. Click the 'Create Events' tab. 



17. Fill in the following information fields as follows:- 
  • Title: title of the Parents Evening / Parent Conference 
  • Vital Information: type in any vital information relevant 
  • Bookings per slot: this will depend on your School's preferences


18. If you wish to create the same event for every group, click 'Select all' or you can select individual groups to create events. 


19. Fill in the following information fields as follows:- 
  • Location: you can either choose the group location or choose from your School's location list. 
  • Frequency: you can either create time slots for one day or multiple days
  • Event date: select the day/s for the Parents Evening / Parent Conference 
  • Start time: first time slot 
  • End Time: the end time of the last time slot. 
  • Event time length in mins: this will be the length of each time slot 
  • Interval time in mins: any time length you wish to put between each time booking for a break etc 
When the correct details have been entered, click the 'Create Rule' tab. 


20. When selected, the system will create an event template for every group and will be listed on the left side of the screen. 



21. Following this, select the 'Publish Events' tab. 



22. All event templates created will be listed.  If all the events are correct, click the confirmation tick box and the green 'Publish' tab. 



23. When the events have been published they will be listed in the 'Existing Events' tab. 

24. Below is an example of the screen parents will see when booking a Parents Evening / Parent Conference time slot. 



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