Creating an Online Parent Teacher Conference / Parents' Evening

Watch the video or follow the steps below to add your teachers' own, virtual meeting room ID to facilitate easy organisation of Online Parent Teacher Conferences.  

You can add a teacher's online meeting ID in their User profile directly, or as you create your Parent Teacher Conference using Add or Bulk Add to create Teachers.

Parents and staff will see a clickable link in their Calendar and parents receive the ID in their confirmation email as well.

Add a Staff Member's Online Meeting ID to their profile while using Bulk Add to populate Teachers from your schools Subject Classes or Registration Groups

1. Choose the Online Meeting Format when you create a new Parent Teacher Conference container.  

 

2. After you have selected the subject classes or registration groups needed in the Bulk Add section, the Teachers can be previewed in this screen.  If a teacher's online meeting ID has not been added to their profile, Online will be blank.  Click on the information icon next to the teacher's name to view their profile.  

3. Enter their Online Meeting ID and press Save. Click the X icon to exit the pop up window.

 

4. Once you have added the Online meeting ID it will appear in the preview and you can press Complete to finish adding teachers.

 

5. When you create events for your Parents Evening, you can add any useful information parents might need to know about your online platform in the Vital Information section.  This will be highlighted in their confirmation email.  The event location will default to Online.  

Some online meeting software platforms allow you to manage the admittance of multiple participants, but we recommend adding an interval between sessions to ensure the next attendees don't enter the online meeting before the teacher has finished their current appointment.  

 

Add a Staff Member's online meeting ID to their User profile

1. Click on Reception

2. Click on Users

3. Click Include Staff

4. Type the member of staff's name

5. Click Search

6. Click on the staff record

7. Type the teacher's Meeting ID in the Online Meeting ID field.

8. Click Save.

If you add the URL details before parents have booked their appointments, they will be sent the meeting Room ID in their booking confirmation email and it will be displayed in their Diary.  If you add the URL after the appointment has been booked, parents will see the URL in their diary.

Adding details manually at the time you create your PTC/ Parent's Evening

Choose the Online Meeting Format when you create a new Parent's evening container.  You can also Edit an existing container's settings if you are scheduling new dates in an existing container.

 

When you Add teachers, you can edit their groups and add their online meeting ID directly into their profile by clicking on the information icon if an online meeting ID is not already shown.

Enter the teacher's Online Meeting ID and click Save.  

The meeting ID will now be shown in the teacher group information.  Click Save again to return to the teachers tab.

When you create events for your Parents Evening, you can add any useful information parents might need to know about your online platform in the Vital Information section.  This will be highlighted in their confirmation email.  The event location will default to Online.  

Some online meeting software platforms allow you to manage the admittance of multiple participants, but we recommend adding an interval between sessions to ensure the next attendees don't enter the online meeting before the teacher has finished their current appointment.